Job Title: Executive Assistant to CEO
Location: Pune
Position: 3
Job Summary:
We are seeking a highly motivated, detail-oriented, and resourceful Executive Assistant (EA) to support the CEO. The EA will act as a key partner to the CEO, managing day-to-day administrative responsibilities, coordinating with internal and external stakeholders, and ensuring the CEO’s time is effectively allocated. The ideal candidate should be proactive, detail-oriented, professional, and capable of handling a wide range of tasks with utmost discretion and efficiency. The Executive Assistant will be working in the Pacific Standard Time zone (PST) and must be available during these hours.
Job Responsibilities :
- Primary point of contact for the CEO, managing communication and scheduling meetings.
- Organize and maintain the CEO’s calendar, ensuring that meetings, appointments, and travel arrangements are coordinated effectively.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential and sensitive information with discretion and professionalism.
- Coordinate logistics for internal and external meetings, including conference calls and video meetings.
- Assist in project management tasks and proactively follow-up on various action items as directed by the CEO.
Mandatory Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent communication and interpersonal skills, both written and verbal.
- Strong organizational and time-management abilities with great attention to detail.
- Tech-savvy with proficiency in MS Office, Google Workspace, and other relevant tools.
- Quick learner with the ability to adapt to new tools and processes.
- Ability to work independently and manage multiple tasks with minimal supervision.
- Comfortable working in a fast-paced, dynamic environment.
- Available to work in the PST timezone (no flexibility).
- Leaves will not be possible during the first six month of Probation.